Archive for the ‘Q&As’ Category

How Do I Assign a New Salesperson/BDC Representative to a Customer Record?

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When salespeople or BDC Representatives leave your dealership, it is a good idea to re-assign all of their customers and prospects to a different person. Reassignment will force all follow-up activities to be generated for the new representative’s Daily Work Plan.

New salespeople can be assigned to customer records using the Sales Representatives Reassignment tool. New BDC Representatives can be assigned to customer records using the BDC Representative Reassignmenttool. These tools are accessible from the Customer Showroom Management Application Environment.

For more information, please see the following guides:

Sales Representatives Reassignment
BDC Representative Reassignment

DealerTrack DMS CRM Function: What Do the Symbols Mean on my Daily Work Plan?

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– The Blue Circle indicates that the customer is currently in the showroom. When the customer leaves the showroom, click on this icon to remove the notification.
– The Yellow Triangle is for Activity Notification. During CRM setups, the Minutes to Past Due was defined in the Initial Values. The Yellow Triangle indicates that 2/3s of the response time has expired. You must take an action with the prospect, such as Scheduling an Activity or Adding a Note before the notification will be removed.
– The Red Circle with an Exclamation Point is for Activity Notification. During CRM setups, the Minutes to Past Due was defined in the Initial Values. The Red Circle indicates that the response time has expired, and the prospect is considered “Past Due”. You must take an action with the prospect, such as Scheduling an Activity or Adding a Note before the notification will be removed.

All this information and much more can be found on the DealerTrack DMS Support Wiki
More Customer Relationship Management FAQs can be found here.

Announcing New Customer Relationship Management FAQs

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The DealerTrack DMS Support Center and Implementation Teams have worked together to generate a list of the most common CRM questions, which are now available on the DealerTrack DMS Wiki.

Use this valuable resource to help answer common questions with the DealerTrack CRM application. Questions/Answers include LetterSelect, entering Prospect information, recording Prospect activity, and more!

Click Here To View

How Do I Get New F&I Forms Programmed?

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The DealerTrack DMS Support Center has a department completely dedicated to helping you with your F&I Forms. In order to quickly and accurately program your forms, please review the following information:

  • Mail 4 Blank, Original copies of the form to:
    • DealerTrack DMS
    • Attention: Forms Department
    • 10757 S River Front Parkway Ste 400
    • South Jordan, UT 84095
  • Fees
    • Form Programmed – $150
    • Rush Fee – $100 (plus the $150/programming fee)
      • Paying a Rush Fee ensures the Form will be programmed within 24 Hours of when it reaches the DMS Office
  • Forms cannot be programmed off of a fax; you will need to mail in a copy

For more information about Forms, please contact the DMS Support Center at 877-357-8725 x 1.

How Do I Add Customized Lines of Text to My Repair Orders or Counter Tickets?

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You can use Promo Messages for printing user-defined text lines on your Repair Orders or Counter Tickets. Promo Messages can be used for advertising specials, holiday greetings, disclosure notices, or other notes. Once a Promo Message is defined, it can be added to or removed from Repair Orders and Counter Tickets at your discretion.

Promo Messages are set up in the Parts Department Application Environment or Service Department Application Environment. Use function Promo Messages from within a Counter Ticket or Repair Order to add or remove the desired messages.

For more information please visit the DealerTrack DMS Support Wiki: https://www.arkona.com/website_09/support/wiki/index.php/Function_Promo_Messages