Archive for January, 2010

What resources are available to help me prepare, print, and file my W2s?

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The DealerTrack DMS Training Department has developed a series of Frequently Asked Questions to help you with your W2 Process. The FAQs include topics such as printing for paper and electronic filing, properly showing deductions, reprinting, and alignment.

Please take the following link to view the W2 FAQs:  DealerTrack DMS Wiki

How to Print W2s with the DealerTrack Dealer Management System

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The DealerTrack DMS Training Department has developed three videos to help you learn how to prepare and print your W2s:

paper filers

Electronic filers

wage filing

How To Record Third Party Sick Pay checks

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If you need to record your third party sick pay checks, you will do so through an Open Payroll Batch. First, you will need to create an Other Pay Code for Third party Sick Pay. In an Open Payroll Batch, you will then need to create a Supplementary Check using the Other Pay Code for the amount of the Sick Pay check. Any taxes collected by the dealership (rather than the third party) should be recorded on this check. When the check posts, the system will create journal entries for any taxes but will not create a journal entry for the amount of the check, since the check was already paid by the third party.

For more information on setting up and collecting taxes for Third Party Sick Pay checks, please see the following guide:  DealerTrack DMS Wiki

Login to the Wiki using your DealerTrack User ID and Password

Top Five Tips for Service Pricing

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Auto Dealership Service Department

1) Price Competitively

Understand your market; know what your competitors are charging for similar services.  Simple research techniques that are easy to put in place – look at competitors’ ads on a weekly basis; do some mystery shopping once a month to get an idea of what types of services and promotions they offer.

2) Maintenance Bundles

Use oil changes and basic maintenance services as “loss leaders” to bring customers in and increase your service department efficiency.  Utilize maintenance bundles – don’t just rely on manufacturer recommendations, but provide your customers with dealer-recommended options as well.

3) Shop Supplies and Taxes

Depending on what state you operate in, you may be able to pass along certain fees to the customer.  When appropriate, be sure to include shop supplies charges, hazardous waste fees, miscellaneous fees and all applicable taxes.  These items often are overlooked and can eat away at your profit.

4) Variable Labor Rates

Simpler repairs and maintenance services must be priced in line with your competition.  More advanced repairs such as engine, transmission and electrical work can be priced differently.  Most “Quick Lube” establishments will not be able to complete these types of repairs as they require a different level of expertise or specialized equipment that often is only available at franchised dealerships. Also, evaluate the makes and models of cars you are servicing.  For instance, repairs on a Chevy Malibu are less intricate than those on a Corvette.  Set you service pricing accordingly for models that require more highly skilled technicians.

5) Grid Pricing

Use grid / matrix pricing and be sure to test escalation rates.  Verify that all cent amounts will be “.88” or “.99” – with exception of the 1.0 hour rate.  These additional cents really add up.  Try to avoid using too many grids as they become cumbersome to manage.

DealerTrack DMS Announces the Switch & Save 50% program

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DealerTrack DMS launches the DMS Switch & Save 50% Program.  Auto Dealers can now trade up from their current Dealer Management System* and get all the robust functionality they need and higher customer satisfaction** than other top competitive solutions – for half the cost.  If DealerTrack can’t save auto dealerships 50%, we’ll pay for one month on their DMS.

View our savings calculator

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*If you use ADP (Elite, Drive, ARG/EDS, Web Suite 2006, Web Suite 2007) or Reynolds & Reynolds (Power/UCS, ERA, excluding ERA ES).  Conditions & Restrictions apply to the DealerTrack Switch & Save program.  Click here for details.

**Source:  National Automobile Dealers Association 2009 Bi-Annual Survey of Dealership Satisfaction with Dealer System Providers’ Products and Services.  2009 NADA survey.